EXECUTIVE ACCOUNT (RECEIVABLES AND PAYABLES)

INTRODUCTION.
On behalf of our client, a prominent shipping company. We are looking to fill the position of Executive Assistant (Receivables and Payables).

OBJECTIVES OF THE ROLE.
* Strengthen and grow relationships with vendors and suppliers through timely payments
* Assist in streamlining and improving the accounts payable and receivable process by identifying areas of improvement
* Exercise integrity and confidentiality in financial reporting and comply with national and local financial regulations
* Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
* Communicate discrepancies to the management team, identify slow-paying customers, and recommend collection candidates
* Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.

RESPONSIBILITIES.
*Review invoices for appropriate documentation before payment.
* Perform invoice and general-ledger data entry.
* Perform daily bank account reconciliations daily and share bank balances with management daily.
* Request for monthly SOA from vendors and reconcile any differences against the general ledger.
* Keep a good relationship with vendors and maintain ageing analysis for accounts payables.
* Prepare cash flow reports every week for management decision-making.
* Prepare payment vouchers and cheques and make sure they are signed by the appropriate signatories and presented to the bank.
* Preparations and timely filing of statutory returns-VAT, Corporate Tax, WHT, PAYE and SDL.
* Preparations and payment of VAT, WHT, HESLB, WCF, NSSF, PAYE, SDL, CITY LEVY, STAMP DUTY, and TASAC LEVY.
* Maintain accounts receivable records to ensure ageing is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
* Organizing weekly debtors’ meetings with respective departments and strategising on collection measures.
* Monitor and collect accounts receivable by contacting clients via telephone, email, and physical visits.
* Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
Ensure KPIs measures are met and maintained.
Assist in preparations of monthly management reports, audited reports, Board pack and regulatory reports.
Any other duties as assigned by supervisors.

REQUIRED SKILLS AND QUALIFICATIONS.
* Bachelor’s Degree or equivalent in Accounting, Finance or its equivalent
* Must have 1 -2 years’ experience in accounting
* Understanding principles of finance, accounting, and bookkeeping
* Knowledge of Oracle accounting software is an added advantage
* Time management skills and detail orientation
* Ability to maintain confidentiality of company and partner information.

APPLICATION & DEADLINE.
Kindly send your CV and application letter via email to: viv@bizonlineafrica.com

Deadline for receiving application is 25th March 2023.

ONLY SHORLISTED CANDIDATES WILL BE CONCTACTED